Employee vaccination compliance plan 

Consistent with its efforts to promote a safe and healthy workplace: 

  • VCU is requiring that all VCU employees receive and submit documentation of a COVID-19 vaccination or request a medical or religious exemption by Sept. 15, 2021. Employees who have not submitted documentation as fully vaccinated or vaccination in progress and do not have a VCU approved exemption on file by Oct. 1, 2021, are subject to termination. Employees with a vaccination in progress must have received their second dose and upload supporting documentation no later than Oct. 15, 2021, or be subject to termination. 
  • The vaccine survey permits employees to report the following information by Sept. 15, 2021:
      • Vaccination complete - employees can upload their vaccination cards through this link with dates of completion;
      • Exemption requested - employees can request an exemption from the vaccine:
        • A medical exemption form must be completed by an employee and their medical care provider explaining their request and must be submitted to Employee Health Services by Sept. 15, 2021
        • A religious exemption form must be completed by an employee and must be submitted to Institutional Equity and Access Services by Sept. 15, 2021; or

    More information

  • Vaccination in progress - employees can report when their vaccine doses are scheduled.
  • Employees who have an exemption under review or have a vaccination in progress must continue to complete the daily health check and to participate in the university’s COVID-19 surveillance testing as directed. 
  • Employees who have requested an exemption by Sept. 15, 2021, must continue to complete the daily health check and participate in the university’s COVID-19 surveillance testing as directed until their exemption request is approved or denied.
    • If approved, employees who are exempt from receiving the vaccine must continue to complete the daily health check and to participate in the university’s COVID-19 surveillance testing as scheduled; consequences outlined below will be applied to exempted employees from the vaccination who do not attend scheduled testing appointments.
    • If denied, employees have 3 calendar days to receive their first dose vaccination and update their vaccination survey response.
      • If an employee complies, the employee will continue to participate in testing as directed by the university until fully vaccinated, which is considered by the CDC to be 14 days after second dose (if a two-dose ).
      • If an employee does not comply within 3 calendar days, the employee is subject to termination of employment. 

Consequences for non-compliance with vaccination completion or exemption

  • VCU faculty and staff working in VCU Health System facilities must comply with VCU Health System vaccination requirements, including termination from employment for unvaccinated employees without an approved exemption in accordance with VCU Health System guidelines.
  • All other VCU faculty and staff:
    • All employees must have a fully completed vaccination, vaccination in progress or approved exemption on file with VCU by October 1, 2021 or will be subject to termination. Employees with a vaccination in progress must have received their second dose and upload supporting documentation no later than Oct. 15, 2021, or be subject to termination.
  • Any VCU faculty and staff who are in the process of becoming vaccinated or who have a medical or religious exemption request under review must continue to complete the daily health check and must participate in frequent COVID-19 PCR testing, as scheduled and directed by the university. VCU defines the frequency of the testing, which can change depending on testing capacity and/or new public health information.

Consequences for non-compliance with required testing

  • First offense: A first offense of failure to complete a scheduled COVID-19 test as directed will result in an email reminder;
  • Second offense: A second offense of failure to complete a scheduled COVID-19 test as directed will result in the employee being subject to suspension from work without pay until testing complete or 30 days;
  • Third offense: A third offense of failure to complete a scheduled COVID-19 test as directed or no test within those 30 days will result in the employee being subject to termination from employment.

 

  • Any employee who tests positive for COVID-19 as a result of a required COVID-19 test must adhere to VCU’s notification and quarantining requirements.
  • Termination of employment as a result of any infraction described above may result in the employee being placed on the university’s ineligibility for rehire list.
  • Employees on approved leave for an entire week (Monday through Friday) or on a disability claim who will not be on campus during their approved leave will be eliminated from the scheduling pool.
  • Employees with an approved medical or religious exemption and approved for 100% remote work that does not interface with the public, faculty, staff or students, will be required to attest that they will not be coming on campus; they will then be removed from the testing schedule. If the employee is required to return to on-campus work, then they must comply with all testing requirements.

New hires 

  • Job candidates will be advised of VCU’s vaccination requirements on the VCU jobs landing page, the VCU application for employment and in other pre-hire documents. Links to details about vaccination and exemption requirements will be shared. 
  • Offer letters and contracts will include language regarding the COVID-19 vaccination requirement.
  • Within the first 3 business days of employment (same as requirement for Federal I-9 process documentation), new hires must complete the vaccination survey. 
    • Those who are partially vaccinated, and those with an exemption under review will participate in the university COVID-19 surveillance testing process.
    • If approved, employees who are exempt from receiving the vaccine must continue to complete the daily health check and to participate in the university’s COVID-19 surveillance testing as scheduled; consequences outlined above will be applied to exempted employees who do not attend scheduled testing appointments.
    • If exemption is denied, employees will have three (3) calendar days to get their first vaccination and update their vaccination survey responses. 
      • If an employee complies, the employee will continue to participate in testing processes until fully vaccinated, which is considered by the CDC as 14 days after the second dose (if a two-dose vaccine).
      • If an employee does not comply within three (3) calendar days, notification for termination of employment is provided to the employee. 
      • The process outlined above also applies to employees who did not receive the second required vaccine dose.

More information

For more information about the employee vaccine requirement, refer to the series of frequently asked questions.