Weekly update for faculty and staff: Training information, daily health checks, travel and more

As we plan the return to campus for the university’s faculty, staff and students, our priorities are the health, safety and wellness — both physical and emotional — of every member of the VCU community. Many details have been worked out, and many are still to come. This weekly update will be a resource to help keep you informed as details become available. All updates are available at together.vcu.edu. Receive notifications by downloading VCU Mobile from your iOS or Android app store.

Training information

Employee training in Talent@VCU

Prior to returning to work on campus, all faculty and staff, including hybrid-teleworkers, are required to complete training and attest to following One VCU: Responsible Together health and safety protocols. Designated employees who have continued to work on campus must complete the training by Tuesday, June 23. Employees continuing to telework must complete the training by Monday, Aug. 17. Managers must complete the employee training as well as an additional manager training. Manager training must be completed by Wednesday, July 1. Training is available online in Talent@VCU. HR professionals in each school and department can assist managers in monitoring training completion for returning employees. 

Facial coverings

Returning students, faculty and staff must wear facial coverings in public spaces, including classrooms, as noted in both the employee and student training. Facial coverings are the principal means of preventing the spread of COVID-19 and are among the critical health and safety measures in VCU’s One VCU: Responsible Together plan

Psychological Readiness and Return to Campus 

This new eLearning module, developed by the Office of Institutional Equity, Effectiveness and Success in collaboration with Human Resources’ Office of Learning, Development and  Organizational Culture, endeavors to help each of us to become more self-aware and better prepared for the challenges inherent in change, especially as it relates to the pandemic, protests and other crises that confront us today. This is a companion training to the mandatory reboarding training; completion of this training is highly encouraged. The course launches in Talent@VCU on June 22. Search keyword “diversity.”

Student training: Clarification about training requirements

Currently, the training for students is only available for students who have been approved to return to campus prior to Aug. 1. The training will be available for all returning students July 15. New students will complete training as part of the New Student Orientation modules.

Once a student worker has been approved to return to campus, this information will be shared with the Division of Student Affairs. Next, the Division of Student Affairs will send the student an email regarding the Return to Campus Training that must be completed prior to their return to campus.

Completion of the training will be monitored via the Blackboard gradebook with follow up. If you have questions about access to the training or completion status, please email dsa@vcu.edu.

Additional FAQs about training for students can be found at students.vcu.edu/rtc-student/.

Training for graduate students and postdocs returning to campus

Graduate students now returning to campus as part of the return to research, as well as postdocs now returning who lack access to Talent@VCU, must complete training before returning to campus. They should follow these steps:

  1. Log into Blackboard with your VCU eID.
  2. Click on the Courses tab at the top.
  3. Search for “Reboarding.”
  4. Click on the “TRAIN-101-100-2020Spring”  to get the Enroll dropdown, and click on Enroll.
  5. Following completion, click on the Achievements tab to obtain your certificate to download and send to the principal investigator to whom you report or the PI’s designee.

Operations

Daily health survey

Per the One VCU: Responsible Together plan, returning employees and students are required to complete a daily five-second survey. Please note, this daily survey is required of returning employees, including hybrid teleworkers and designated employees who are already authorized to work on campus. Daily health monitoring is everyone’s responsibility and is a critical component of our return to campus plan. If you begin experiencing symptoms related to COVID-19, this survey will advise you regarding next steps. A reminder email with a link to the health survey will be sent daily. Your responses are not stored nor is the information you provide accessible to others. VCU only tracks if you did or did not respond.

Honors College building update

The Honors College residence hall will be used by VCU Health System to house low acuity patients this academic year and will not be used as a residential facility. VCU Health System requires the use of the Honors College residence hall to accommodate patients should there be a surge in patients at VCU Medical Center due to the COVID-19 pandemic. VCU Residential Life and Housing will communicate directly with impacted students regarding their housing options for the upcoming academic year. VCU is working directly with faculty and staff should they need to relocate.

Visitors on campus

Visitors should be invited to campus on a very limited basis and only when virtual meetings cannot be accommodated. Visitors must follow VCU’s One VCU: Responsible Together health and safety protocols, including wearing a facial covering and practicing physical distancing. There is no formal approval process for campus visitors at this time.

Travel

University-sponsored international travel for students, faculty and staff remains suspended until further notice. This includes faculty, staff and students. University-sponsored domestic travel out of state for clinical and research purposes is permissible with the approval of the senior vice president for health sciences or the provost. Members of the VCU community are encouraged to limit personal travel. Travel guidance will be reviewed periodically and updated based on guidance from the CDC and U.S. Department of State. We encourage VCU community members to refer to these guidelines to be fully informed of potential health risks and travel restrictions that may be in place. 

Return to Research plan and website

Please note that OVPRI is migrating materials from the OVPRI COVID-19 website to its Return to Research website. You will find the most current information on the R2R website.