Weekly surveillance testing requirement for employees
Unvaccinated employees with an approved medical or religious exemption, exemption under review, or a vaccination in progress (this includes employees who are eligible to receive a booster but who have not yet reported a booster to VCU when eligible), are required to participate in weekly asymptomatic surveillance testing. Follow these directions to schedule your test.
Note: If you are experiencing symptoms of COVID-19 or have been instructed to quarantine or isolate, do not complete the asymptomatic surveillance test. Immediately report your health status to VCU Employee Health and email email@example.com about delaying your test (you are not required to disclose your personal health information). VCU offers on-campus vaccination through VCU Employee Health. Call (804) 828-0584 to schedule an appointment. To search all vaccination opportunities near you, visit vaccines.gov.
Each week, follow the steps below to participate in testing:
Step 1: Set up your Kallaco account
As a surveillance testing participant, you are registered with Kallaco, a portal for accessing your test results. Log into your Kallaco account at my.kalla.co with your firstname.lastname@example.org email address. If this is your first time participating in COVID-19 testing through VCU, you will receive an email from Kallaco (email@example.com) with instructions for setting up your Kallaco account. If you already have a Kallaco account but forgot the password, you can reset it at my.kalla.co/Identity/Account/ForgotPassword.
For employees who complete testing on campus:
- Step 2: Schedule your weekly test
Click here to schedule a 10-minute appointment at 930 W. Grace Street (Monroe Park Campus). Appointments are available Monday through Friday. Note, starting the week of January 24, the employee surveillance testing location will change. Employees can report to surveillance testing at either 800 West Broad Street or 1110 East Broad Street.
- Step 3: Take the test
For on-campus appointments, bring a valid, government-issued photo ID or your VCU ID and a face covering. Participants must follow all safety protocols. Due to volume, testing locations are unable to accommodate guests while you receive your test.
For employees approved to take an at-home/mail-in test:
- Step 2: Take the at-home test
Employees who opt-into at-home testing will receive a month’s supply of test kits at the start of each month. Complete one self-collected test by following the directions found inside the kit.
- Step 3: Return the kit via FedEx
Drop off your completed test kit to any FedEx location or drop-box by Friday of each week. Once your test has been scanned by FedEx, you will be in compliance with the testing requirement for the week.
About the test
In-person testing is conducted by clinicians and takes less than 10 minutes. In-person participants receive a viral, nasal swab test, designed to collect samples from the nasal walls of the nostril. This is not the more invasive nasopharyngeal swab test which collects samples from deep within the nasal cavity.
At-home test kits are COVID-19 PCR swab saliva, with the same reliability as tests used for in-person asymptomatic surveillance testing
There is no cost to you to participate in either type of testing.
Test results will be posted in your Kallaco account. Turnaround times for test results will vary depending on volume, but should be posted to your account within three business days.
Why did I receive an email or text about testing when I already scheduled an appointment or completed my at-home test this week?
Multiple emails and texts are sent throughout the week to serve as a reminder to participate in surveillance testing. If you have already participated during the week you received the message, no further action is required and you can disregard the message. If you have an appointment scheduled, you should still plan to attend your appointment resulting in compliance with the testing requirement and can disregard the message.
Yes, employees with medical and religious exemptions from vaccination are required to participate weekly.
How do I get out of this weekly testing requirement?
The fastest way to be removed from the surveillance testing pool is to report your vaccination and your booster when eligible. You will be removed from the surveillance testing pool once you are fully vaccinated (initial dose(s) and booster) and your reported vaccination has been verified.
What if I am on approved leave? Do I still need to take the test?
If you are on approved leave for the full week (M-F), have entered this leave into either VCU RealTime or AIM, and will not be on a VCU campus, you do not have to complete the weekly test.
Where can I get vaccinated?
VCU continues to offer a number of on-campus vaccination opportunities by appointment. Employees can contact VCU Employee Health at (804) 828-0584 to schedule an appointment. If you are not close to campus and need to search for a vaccination opportunity near you, visit vaccinefinder.org.
Do I have to be vaccinated if I work 100% remotely?
The requirement to be vaccinated or submit an exemption is applicable to all employees regardless of remote work status. Employees with an approved medical or religious exemption and approved for 100% remote work that does not interface with the public, faculty, staff or students, will be required to attest that they will not be coming on campus; they will then be removed from the testing schedule. If the employee is required to return to on-campus work, then they must comply with all testing requirements.
How long will medical and religious exemptions take to approve? Will I be subject to disciplinary action while my exemption is under review?
Exemptions will be reviewed as quickly as possible. Employees with exemptions under review will not be subject to disciplinary action but will be required to complete daily health checks, participate in surveillance testing and comply with all of the university’s other public health measures. You may report to work as usual while your exemption is under review.
I'm having trouble with my Kallaco account. What should I do?
Email firstname.lastname@example.org for assistance.
I have an accommodation and am unable to participate in surveillance testing on-campus. What should I do?
Contact email@example.com and we'll work with you to discuss available options.
I can't remember if I made arrangements to participate this week. How do I check?
If you scheduled an appointment, you should have received a confirmation email from firstname.lastname@example.org. If you have not yet scheduled your test, follow the instructions at the top of this page to participate.
I need to reschedule my appointment for this week. What do I do?
You can reschedule your appointment by clicking the reschedule button in the appointment confirmation email you received from email@example.com.
I am required to participate in surveillance testing but recently tested positive for COVID-19. What should I do?
If you tested positive but are receiving emails about participating in surveillance testing, please email your HR professional.
If you tested positive outside of VCU or VCU Health testing, report your positive result to VCU Employee Health, if you haven't done so already, by calling 1-804-MYCOVID or 1-804-692-6843 and email firstname.lastname@example.org.
Having tested positive, you will be exempt from participating in asymptomatic surveillance testing for 90 days after your positive test result.
I am required to participate in surveillance testing but am currently in isolation/quarantine due to an exposure or because I'm symptomatic. What should I do?
If you are experiencing symptoms of COVID-19 or have been instructed to quarantine or isolate, do not report for asymptomatic surveillance testing. Immediately report your health status to Employee Health by calling 1-804-MYCOVID or 1-804-692-6843 and contact your HR professional about rescheduling (you are not required to disclose your personal health information).
What if I want to get a test somewhere else? Can I submit the results to VCU?
COVID-19 test result submissions from outside VCU will not be permitted as a part of asymptomatic surveillance testing.
Why am I required to complete the online assessment?
The questions asked in the assessment and consent are required by federal and state health agencies as part of their COVID-19 reporting mandates. Your responses to these questions will only be shared with the testing laboratory and federal/state health agencies as required by law.
Is parking available at the test sites?
A parking map for the Monroe Park Campus can be accessed here.
Your participation in asymptomatic surveillance testing is required on a weekly basis and failure to participate will result in disciplinary action up to and including suspension without pay and termination. For more information about this important requirement, read the interim VCU COVID-19 Vaccination Policy.